As with nearly all our itineraries, it can be tailor-made to suit you and your interests and time-frame. Please do not hesitate to contact us directly.
INCLUDED SERVICES
- Digital Online Itinerary
- Digital Online Smart Phone Travel App
- Personal Meet & Greet with Exclusive Africa Tours or Representatives
- Accommodation as per itinerary specifications
- Meals as per itinerary specifications – optional additional meals can be pre-arranged and included
- Information Package containing maps, brochures, itinerary summary etc. (where available)
- 15% VAT
- 1% or 2% Tourism Levy Namibia – applicable bed levies for cross border countries
- Services as per itinerary
RENTAL INCLUSIONS
- Vehicle rental – As per specifications supplied and Rental Group stated
- Rates include STLW, SCDW (SUPER COVER INSURANCE)
- Tyre & Windscreen Waiver
- Airport Surcharge, Stamp duty, Vat @ 15%
- Unlimited Mileage
- Third Party Liability, Vehicle Assist
- Undercarriage Damage (*** conditions apply)
- Free City Rental Deliveries (Windhoek, Namibia only)
EXCLUDED SERVICES
- All expenses of a personal nature(Souvenirs, Telephone, Laundry,
- All meals not mentioned in the itinerary
- All Beverages other than clearly stated within the itinerary
- Changes in the itinerary while on tour
- Personal Travel-/Medical -/Travel Cancellation- & Luggage insurance
- Personal expenses, non alcoholic & alcoholic drinks,
- Tips/porterage
- All Park & Entrance fees / Conservation Fees Payable
- All International/National Flights
- Visa (if required)
- 3% E4F or Paygate Charges if required for CC payments
RENTAL EXCLUSIONS:
- Rental /Fuel Deposit (Partly refundable)
- Contract fee
- E-Toll fees whilst travelling in SA
- E-Toll Administration Fee
- Additional Driver fee
- Young Driver Surcharge
- Baby / Child seat
- GPS Daily Rental & Once Off Deposit (Refundable)
- Claim Administration Fee
- Assessor's Fee
- Traffic Fine Administration Fee
- Overdue Rental Administration Fee
- One Way Fees
- One Way Cross Border Fees
- Delivery/Collection Fee Office / After Hours Fees
- Delivery/Collection Fee per km in excess of 25km from rental location
- Water and Sand Damage
- Hail Damage Waiver
- Towing Charges (If not mechanical)
- Cancellation / No Show Fees
- Refueling Fee
- Fuel
- PLEASE NOTE THAT ALL ADDITIONAL RENTAL CHARGES ARE SUBJECT TO CHANGE WITHOUT PRIOR NOTICE
Itinerary Terms and Conditions
Exclusive Africa Tours & Safaris
- The above quote is subject to availability at the hotels and lodges and flights detailed in the itinerary. Should rooms not be available at time of booking at these hotels, alternative accommodation at similar hotels/lodges will be made – these changes will be made at the discretion of Exclusive Africa Tours and will be communicated in writing prior to final payment.
- The above quote is valid at today’s date and will remain subject to currency fluctuation and airfare increases prior to full payment being received by Exclusive Africa Tours.
- Prices quoted are subject to change due to economical changes or circumstances beyond our control; however Exclusive Africa Tours will endeavor to make all efforts to maintain the given rates where possible.
- We strongly recommend travelers take out comprehensive travel and cancellation / curtailment insurances.
- Please ensure that all passports are valid and that all visa requirements have been fulfilled.
- No bookings have been made with any operator or service provider
- Bookings will be secured only when a complete Booking Acceptance Form is received by Exclusive Africa Tours and all Terms and Conditions are agreed upon.
This is a suggestion/quotation only and is subject to availability of accommodation and outside services. Although Exclusive Africa Tours will make all effort to maintain the given rates and services as specified in the given quotation, we do reserve the right to amend the given rates/prices and services due to circumstances beyond our control. These could include changes in accommodation prices, fuel increases and General Sales Tax/VAT or any other Governmental increase or levy. Flight Quotations can’t be guaranteed unless they are fully paid as per Airline validity.
Bookings/confirmations and cancellations shall take place in accordance with our Booking Terms and Conditions, of which a copy is available on request.
Please note that the above prices are based on rates and tariffs currently made available to us and may change without prior notice due to the fluctuating exchange rates and other factors beyond our control. The Company policy requires a written confirmation to confirm the travel arrangements with a 50% Deposit of the total tour price, and the balance due no less than 45 days prior to the departure date. Bookings made within 30 days of departure must be pre-paid up in full.
As per the Company booking Terms and Conditions, the following cancellation fees apply:
Cancellation of a confirmed booking falling within the 30 days prior to the arrival date of your tour entails the loss of the full deposit.
Up to 6 weeks prior to departure -30% of the total Tour Price
Up to 4 weeks prior to departure -50% of the total Tour Price (loss of Deposit paid)
Up to 2 weeks prior to departure -75% of the Total Tour Price
Less than 2 weeks prior dept. -100% of the Total Tour Price
No refund will be made by the Company if a client has booked the Tour and for any reason does not undertake the Tour, without having given a written cancellation to the Company prior to departure. No refund will be made by the Company if, for any reasons, inclusions or parts of the Tour cannot be carried out and/or utilized. These would include all facets such as meals, accommodation, game-drives and any other activities.
ALL NWR RESERVATIONS MUST BE PAID IN FULL ON CONFIRMATION.
Please note:
- please ensure that all necessary visas, Medical Insurances and Health Certificates have been obtained
- it is essential for clients to purchase travel insurance as our terms and conditions will be strictly adhered to
Should you have any questions or need more information regarding the above quotation/itinerary, please do not hesitate to contact us.
We trust that you will find this quotation acceptable, and look forward to corresponding with you in the near future.
