Terms and Conditions
Blyth Academy & G Hardy Tours March Terms and Conditions
Requests to cancel must be submitted in writing by email to Georgia Hardy Tours Inc. (hereby referred to as GHT tours) are
non-refundable. Charges for cancellation are as follows:
- Deposit + Insurance Premium (if applicable): non-refundable
- • First Instalment date + 1 day: 50% of tour price non-refundable
- • Second Instalment date + 1 day: 100% of total tour price non-refundable
- • *Travel Consultation fees are always non-refundable
RESPONSIBILITY & JURISDICTION
Georgia Hardy Tours Inc.
GHT and their agents, act onlysolely as an agentagents for passengers forregarding all services supplied to passengersprovided by others, including but not limited to: transportation, hotel/accommodationaccommodations, restaurants, guides, and attractions. As suchTherefore, GHT will exercise reasonable care in making the arrangements for, and the conduct ofconducting the tour. Passengers need to recognizemust understand that living standards and practices at the destination and the standards and conditions there with respect tomay differ from those in Canada, affecting the provision of utilities, services, meals, and
accommodation may/will differ from those found in Canada. Georgia Hardy Tours Inc. accommodations. GHT does not assume any responsibility or liability for any claims, damages, expenses, or other financial losslosses, whether to personpersons or property arising out of injury, accident, death, cancellation, delay, alteration or inconvenience, resulting from any act of omission, commission, or inadvertence of any hotel, carrier, restaurant, cruiseline or other company or person rendering any of the services included ininjuries, accidents, deaths, cancellations, delays, alterations, inconveniences, acts or omissions of hotels, carriers, restaurants, cruise lines, or other service providers on the tour or caused by . This also includes situations such as weather, pandemics, sicknessillnesses, strikes, quarantines, warwars, armed conflictconflicts, humanitarian crisiscrises, force majeure, or the
willful or negligent acts or any other cause whatsoever beyond the control of Georgia Hardy Tours Inc. GHT.
Individual travellerstravelers must recognize that there are inherent risks associated with activecertain activities, including but not limited to: any/all forms of sport; sports, biking;, adventure activities such as(e.g., ziplines, off-road vehicles, horseback riding, rappelling, hiking;), water -based activities such as(e.g., boating, swimming, canoeing;), and motorized vehicles including but not limited to(e.g., scooters, e-bikes, ATVs, jet-skis, helicopters; etc...). It is the individual choice of each participant to engage in all activethese activities, and Georgia Hardy ToursGHT bears no responsibility or liability for any injuries or losses sustained.
In exchange for Georgia Hardy Tours, Inc.GHT permitting the travellertravelers to participate in the tour programme, travelers agree to:
the traveller agrees to:
a. Waive any and all liability of Georgia Hardy Tours, Inc.,GHT including vicarious liability, except in circumstances of gross negligence or willful misconduct;.
b. Not commence or participate in any type of claim, lawsuit, or class action against Georgia Hardy Tours, Inc.,GHT, except in circumstancescases of gross negligence or willful misconduct; and.
c. Release, indemnify, hold harmless, and forever discharge Georgia Hardy Tours, Inc.GHT for any losses or injuryinjuries related to the participant's participation in the travel programme, except in circumstancescases of gross negligence or willful misconduct.
In the caseevent of a Canadian Government Level 3 or Level 4 Travel Advisory, GHT does not assume responsibility or liability for any losses arising from cancelled travel plans for airlines or bundled land services including, but not limited to, accommodations and transport.transportation.
All tickets, coupons, and orders are furnished and issued subject in all respect to the terms and conditions imposed thereon.by the suppliers of the services. In case of an accident or crime occurring during the land portion of the tour, the passenger must submit any claim therefore onlyclaims to the competent judicial authorities ofin the jurisdiction where suchthe accident occurred, to be determined exclusively in accordance with the laws of suchthat jurisdiction. Airlines and other transportation companies whose services are featured in these tours are not to be held responsible for any act, omission or event during the time passengers are not on board their conveyance. The passage contract in useissued by these companies when issued shall constituteconstitutes the sole contract between the companies and the purchaserpurchasers of these tours and/or passengers.
Georgia Hardy Tours Inc.
GHT reserves the right to make changes to the itinerary when necessary for the convenience and safety of tour participants. This includes, but is not limited changes to: transportation, hotels, restaurants, sites, and excursions. Any extraadditional costs incurred in such cases are the responsibility of the tour participants. AllPortions or partthe entirety of the depositdeposits and payments paidmade by participants to Georgia Hardy Tours Inc.GHT will be sentdistributed to the various suppliers of services. There isare no refundrefunds for any unused portions of the tour. Georgia Hardy Tours Inc., as organizer of the group and its agents reserves the right to decline, to accept, or retain any participant or tour member at any time.
GHT, as the organizer of the group and its agents, reserves the right to decline, accept, or retain any participant or tour member at any time. The right is reserved to withdraw any or all of the tour, or portions thereof, at any point if the behaviourbehavior of the traveler is deemed harmful to themselves and/or other group participants. TravellersTravelers agree to abide by the laws of the countries in which they find themselvesvisit, especially with respect to the use of alcohol and all drug use. Note:drugs. It's important to note that while cannabis ismay be legal in Canada, it is not legalits legality may differ in other countries. Participants also agree to abide by the rules of hotels, resorts, and villas in whichwhere they stay. All additional costs associated with early departure from the tour will be assumed by the participant, and there will be no refund for the unused portion of the trip. Any changes in health or medical status should be reported as soon as possible, and if serious may result
Any changes in health or medical status should be reported as soon as possible and may result in GHT withdrawing services and cancelling the participant’s trip. GHT tours are generally active and require a degree of physical fitness allowing approx.approximately 6 kilometreskilometers of walking per day over uneven terrain; trips. Trips are not designed to specifically designed to accommodate physical disabilitydisabilities or limited mobility, unless clearly specified during the tour planning process and prior to the client accepting the proposal.
GHT reserves the right to cancel a participant if their change in health from the time of the deposit to the commencement of the tour results in a significant loss of mobility or otherwise will compromisecompromises the ability of the group to complete the daily itinerary. Losses or costs incurred are the sole responsibility of the traveler. If the travellertraveler has a trip interruption/trip cancellation insurance, changes in health could be covered by insurance. It is the individual responsibility of each participant to ensure they have adequate travel insurance to cover changes in health, including CovidCOVID-19, prior to departure. Dietary restrictions and allergies must be disclosed at the time of registration.
Dietary restrictions and allergies must be disclosed at the time of registration. Georgia Hardy ToursGHT and individual restaurants do thetheir best to accommodate and respect restrictions and allergies, but not all meal requests can be fulfilled, and substitutions will be made where possible. TravellersTravelers should understand that meals in foreign countries reflect the local customs and may differ widely from Canadian standards. Kosher and/or Halal meals cannot be guaranteed, and in these cases, travellerstravelers should select vegetarian meals.
Georgia Hardy Tours GHT bears no responsibility if a meal does not conform to a dietary restriction and bears no responsibility for an allergic reaction. Accommodation is assigned as “"best in class”, however." However, GHT cannot guarantee specific views, room amenities, bed configurationconfigurations, or floor/location at individual properties.
MEDIA USAGE AND CONSENT
GHT reserves the right to take and use photographs and video during the operation of any program or part thereof and to use them for promotional purposes. By booking a reservation with GHT, travelers (including minors) consent to the use of their name, photographs, and videos in promotional materials related to the program. Program members who prefer that their images not be used in promotional materials are asked to identify themselves to their tour supervisor at the beginning of their program. GHT will make reasonable efforts to respect these preferences.
COVID-19 & PANDEMICS:
Travellers need to
Travelers should be aware of the risks associated with travelling induring the CovidCOVID-19 era including, but not limited to, trip cancellationcancellations and possiblethe possibility of quarantine at thetheir intended destination. GHT bears no responsibility for interrupted or cancelled travel plans to destinations impacted by CovidCOVID-19, and any. Any additional costs associated with re-booking incurred for rebooking are the sole responsibility of the traveller. It is the traveller’s responsibility to understand andtraveler.
Travelers must comply with public health guidelines at their intended destinations (ie:e.g., testing, vaccination requirements, masksmask mandates, social distancing, self-isolation, etc... protocols, and other requirements) and accept that guidelines can change rapidly. Failure to comply with local laws and regulations could impact the vacation, including but not limited to, the termination of travel services at the costexpense of the consumertraveler. GHT bears no responsibility for individual or group exposure to CovidCOVID-19 or any resultantresulting health changes and/or interrupted/cancelled, as well as any interruptions or cancellations of travel plans. GHT will advise travellerstravelers on the requirements for entry requirements to their destination(s) and the return to Canada. InformationThe information and disclosures provided are not exhaustive and are provided as guidance to make an informed decision. All travellers need toTravelers must understand that their trip couldmay be extended for an indeterminate amount of time in the event of a positive covidCOVID-19 test, with additional expenses incurred. GHT bears no responsibility for any costs incurred if a traveller testsrelated to a traveler testing positive, including but not limited to:which may include self-isolation, quarantine, covidCOVID tests, meals, beverages, airline rebooking fees, medical fees, etc...and other incidentals.
RATES AND SCHEDULES
All rates are based on current tariffs and exchange rates, and are subject to adjustment in the event of changes therein, at the time of final payment. Schedules, departure dates, times, and itineraries quoted by Georgia Hardy Tours Inc.GHT are subject to change without notice. Any costs associated with changes must be borne by the individual. No price increases are permitted after the customer has paid in full. If the price increase is more than 7% (except increases resulting from an increase in GST/PST/HST or other taxes), the customer has the right to cancel the contract and obtain a full refund.
GHT tours and trips are non-refundable as per the payment schedule. GHT consulting fees are 100% nonrefundablenon-refundable in the case of cancellation for any reason. In some very unique instances, GHT might offer a voucher/credit for future travel, and this voucher/credit will have specific conditions attached that will be disclosed at the time of issue. GHT is under no obligation to offer or issue a voucher/credit, and it is at the discretion of the travel advisor and the particular situation’s unique circumstances. GHT reserves the right to charge a re-booking fee to use the voucher or future credit. GHT reserves the right to charge an hourly rate to resolve disputes pertaining to refunds and travel credits.
TRAVEL DOCUMENTATION (subject to change)
Georgia Hardy Tours Inc.
GHT is not responsible for inadequate travel documents. It is the personal responsibility of travellerstravelers to ensure that he/she/they is in possession ofpossess all required travel documents, including valid passports, visas, eTA, PRPermanent Residency Card, proof of Covid-19 vaccination (if required), etc.... No refund will be offered in the case of incomplete travel documents, and any resulting extra costs incurred, including but not limited to: denied entry, quarantine, health testtests, etc... It is important to note that entry., will be solely borne by the traveler. Entry to another country may be refused even if the required information and travel documents are complete.
It is yourthe responsibility of travelers to provide yourtheir correct legal name as it appears in yourtheir passport at the time of registration. GHT is not responsible for errors on your travel documents based on the information you provide.provided by travelers. Airlines will deny boarding if yourthe traveler's name is not exactly as it appears in youron the passport. Any costs associated with a name change, including but not limited to airline surcharges and penalties, are yourthe responsibility. of the traveler. In the case of a group tour where the school administrator provides the names of travellerstravelers to GHT, it is the school’s responsibility to provide correct names, DOBdate of birth, and information as itappearsit appears in the student and chaperone’s passport. Any costs associated with re-booking a ticket for any reason, including missing a leg of youra multi-destination trip, will be the sole responsibility of the travellerstravelers.
You require a valid passport to travel, and failure to comply will result in denied boarding of the aircraft. Your passport must be valid for at least six months beyond the date of your expected return. It is possible that you may require a visa for travel to one or all countries on your tour. GHT will advise if a visa is necessary. Please contact the appropriate Consulate or Embassy immediately, as it is your responsibility to acquire all necessary travel documents before departure. If you do not have a valid visa for the destination(s), you will be denied entry, and all costs associated with denied entry will be solely borne by you. You may be subject to further Covid-19 restrictions (e.g., Covid test, quarantine, self-isolation).
FOREIGN NATIONALS (Non-Canadians):
You require a valid passport to travel, and failure to comply will result in denied boarding of the aircraft. Your passport must be valid for at least six months beyond the date of your expected return. It is possible that you may require a visa for travel to one or all countries on your tour. GHT will advise if a Visa is necessary. Please contact the appropriate Consulate or Embassy immediately, as it is your responsibility to acquire all necessary travel documents prior tobefore departure. If you do not have a valid visa for the destination(s), you will be denied entry and all costs associated with denied entry will be solely borne by you. You may be subject to further Covid-19 restrictions (ie: Covid test, quarantine, selfisolation).
,FOREIGN NATIONALS (Non-Canadians): You require a valid passport to travel and failure to comply will result in denied boarding of the aircraft. Your passport must be valid for at least six months beyond the date of your expected return. It is possible that you may require a visa for travel to one or all countries on your tour. GHT will advise if a Visa is necessary. Please contact the appropriate Consulate or Embassy immediately, as it is your responsibility to acquire all necessary travel documents prior to departure. If you do not have a valid visa for the destination(s), you will be denied entry and all costs associated with denied entry will be solely borne by you. Re-entry to Canada: As of November 10, 2016 Foreign Nationals, foreign nationals travelling to or via Canada require a visa OR an Electronic Travel Authorization (eTA). Visa- exempt foreign nationals of approxapproximately 50 countries (including Britain, Australia, France) are required to apply for an eTA in order to return to Canada. An eTA costs $7 and caneTA can be obtained online. Failure to obtain an eTA will result in denied boarding of the aircraft for your return fightflight. All costs associated with obtaining an eTA and/or denied re-entry to Canada will be solely bornborne by you. Further information and the link to apply for an eTA can be found here: http:// www.cic.gc.ca/english/visit/eta.aspwww.cic.gc.ca/english/visit/eta.asp. *Americans are exempt. You may be required to present a negative CovidCOVID-19 test before arriving toin Canada.
DUAL CANADIAN CITIZENS:
If you are a dual Canadian citizen used to travelling to or transiting through Canada using a non-Canadian passport, as of November 10, 2016, you are no longer able to do so. You will need a valid Canadian passport to fly back to Canada. Make sure you carry your Canadian Passport. Failure to do so will result in denied boarding of the aircraft. Any costs associated with denied re-entry will be solely bornborne by you. Further information can be found here: http://www.cic.gc.ca/english/visit/dual-canadian-citizens.asphttp://www.cic.gc.ca/english/visit/dual-canadian-citizens.asp.
CANADIAN PERMANENT RESIDENT:
If you are a foreign national with Canadian permanent resident status, you must travel with your valid passport AND any applicable visas for the intended destination (see above) AND your valid Permanent Resident (PR) Card in order to return to Canada. You are not eligible to apply for an eTA, as your PR card is a necessary travel document. Failure to travel with your PR card will result in denied boarding of the aircraft for the return flight to Canada. Any costs associated with denied entry or re-entry to Canada will be solely bornborne by you. Further information can be found here: http://www.cic.gc.ca/english/visit/visas- pr.asp?https://travel.gc.ca/travelling/documents
COVID-19: (subject to rapid change)
Travelers need to understand that rules for entry to other countries and Canada are subject to rapid change. All travellerstravelers must comply with the entry rules at their intended destination, including presenting a negative Covid test, if required. All travellerstravelers should be aware they may have to quarantine either abroad or in Canada. Any costs related to CovidCOVID-19 tests and mandatory quarantine must be borne by individual travellerstravelers. Even with all the required documents, travellerstravelers can still be denied entry to their destination.
- International travel and country-specific information can be found here:
- Specific travel information relating to Covid-19 for Canadians, both domestically and internationally, can be found here: https://travel.gc.ca/travel-covidhttps://travel.gc.ca/travel-covid
- Sherpa: this is a very useful guide for current up-to-date travel documentation and understanding entry requirements and restrictions worldwide https://apply.joinsherpa.com/travelrestrictions?affiliateId=vrbo: https://apply.joinsherpa.com/travel-restrictions?affiliateId=vrbo&language=en-US
All travellerstravelers should have travel comprehensive Medical AND Trip Cancellation/Interruption insurance that covers Covid-19 and submit a copy of their insurance policy prior to departure.. At this time, CovidCOVID-19 is deemed a foreseeable event. GHT bears no responsibility or liability for cancelledcanceled or rescheduled travel plans due to Covid-19, any other pandemic, or Canadian Level 3 or 4 Travel Advisory for any reason. GHT has no influence on insurance companies’ claim departments, or the outcome of a policy claim. We strongly recommend all travellerstravelers have a travel insurance policy that meets their individual needs. Carefully research the insurance policy and call the insurance provider to ensure your policy meets your needs. Proof of insurance may be required to travel. Georgia Hard ToursGHT offers a wide range of travel insurance options through Manulife Financial and Old Republic Insurance Company of Canada to suit any traveler’s needs.
insurance options through Manulife Financial and TIPS/Old Republic to suit any traveller’s needs.
If you choose to extend your trip beyond the duration covered by the insurance policy you’ve purchased, such as deviating from a group tour and staying abroad longer, it is your sole responsibility to contact your insurance provider and arrange for a policy extension. In the case of insurance included in a GHT group tour, (e.g., school trips), please be aware that the insurance policy's coverage is exclusively valid for the group tour dates as outlined in the brochure. You will assume full responsibility for liaising with your insurance provider and covering any additional costs required to extend the existing group insurance policy or to acquire a new policy that aligns with your individual travel dates. GHT bears no responsibility if you fail to ensure you possess comprehensive insurance coverage for the entire duration of your stay abroad, including any extensions beyond the group tour dates.
If you decide to upgrade aspects of your trip, such as opting for business class airfare or a suite upgrade, after the initial purchase of your insurance policy, it is your responsibility to inform your insurance provider of the additional costs associated with these upgrades. GHT bears no responsibility if your insurance policy does not include coverage for the extra costs associated with upgrades due to your failure to inform your insurance provider.
IMPORTANT: Please be aware that Emergency Medical Insurance does NOT coverinclude Trip Cancellation/Interruption coverage. Insurance premium costsThe cost of insurance premiums are NOT automatically included in athe tour price, (unless specificallyexplicitly stated onin the trip brochure). .
If you choose to travel without Medical insuranceInsurance, you will assume in totalitybe solely responsible for any additional costs incurred relatingrelated to medical issues that may arise while you are outside of your Province, including province. These costs may include, but are not limited to: Covid, expenses related to COVID-19, hospital and doctormedical services, accommodations, medicationmedications, translation services, transport transportation (including return to Canada), meals, quarantine, or any other incidentals.incidental expenses. If you choose to travel without Trip Cancellation/Interruption insurance, you will assume in totality anybe entirely responsible for covering expenses related toassociated with cancelling your trip prior tobefore departure for any reason (, including medical andissues, pandemics),, and any unforeseen events while onthat may occur during the tour. Liability insurance is the responsibility of the individual.
Revised October 2023