How to build your iBrochure

This is a guide to help you build your iBrochure and make it look great.
There is also another guide on How to Best Use your iBrochure

Select the relevant section

How to Build your iBrochure

This is a guide to help you fill in your iBrochure and make it look great

• Once you have logged in on the wetu website, you will be redirected to your Dashboard where you can edit informational aspects of your iBrochure.
• Here you will see clickable links for the iBrochures you can edit.
• Click on the link of the property you would like to edit under Update Content and an iBrochure Update Form will open in a new tab.

• On the left is a menu from which you will select the information you want to add or edit on your iBrochure.
• Click on a category a drop-down menu will open with more sub-categories where you enter information.

Content

• The Content category has 5 subcategories – Description, Pictures, Videos& YouTube .

Step 1 – Description

• Your iBrochure can be in numerous different languages – select the languages you want by checking the language boxes saving.

• You will now see new description boxes where you to add your translated text. We strongly recommend that you do not use Google Translate, the iBrochure does not have lots of text in it and paying for a translation is worth your while.
• Remember to click once you’re done, or you will lose all the info you’ve just entered.

Step 2 – Pictures

• Pictures can be uploaded from your computer.
• Landscape images display better than portrait – most computers show websites on a screen that is twice as wide as it is high.
• Images must be Hi-Resolution (min = 400KB otherwise they will not look good on a big screen)
• You must have permission to use the images – credit the photographers (you are responsible for posting these images not Wetu so be aware of any images that you don’t know the origin of).
• Click Add New Picture, this will allow you to select the images you want to upload from your computer. You can upload up to 30 images.

• Each image uploaded will appear in a frame where you can add Image Label (compulsory), Image Description & Photographer Credits.
• The frames can be dragged up and down to change the sequence of the images – these images can be shown in a slide show so “tell a story” with your photos.
• Once you’ve labelled all your photos, and you’re happy with the sequence click the button at the bottom of the screen, if you don’t all info will be lost and you’ll have to do it again! Also remember to save if you make any changes.

Step 3 – Videos

• Uploading of videos follows the same process as Pictures.
• Videos can be uploaded from your computer.
• Videos must be smaller than 25MB (Megabytes).
• Click Add New Video, this will allow you to select the videos you want to load from your computer.

• If you have more than video you can also rearrange the sequence by dragging the frame up or down.
• The thumbnail image that appears in the iBrochure will be automatically generated once you click save.
• Remember to click the button at the bottom of the screen, or you will lose the information.

Step 4 – YouTube

• You can Link your You Tube videos to your property by copying the YouTube URL.
• Click Add New YouTube Vide, this will open a box where you can add the video URL.

• The YouTube video URL can be found by right-clicking on the video and selecting Copy video URL:

• Alternatively you can just copy the URL from your Internet Browser’s address bar:

• Once you’ve entered the URL, Video Label & Description, hit save. A video thumbnail will be generated automatically.
• Remember to click when you’re done.

Product Information

• The Product Information category has 4 sub-categories – Fast Facts, Room Types, Unit/Villa Types & Facilities.
• These sub-categories are easy to fill out as they are mostly just checkboxes that you have to click.

Step 1 – Fast Facts

• This your property’s Star Grading, if you’re not graded, just click N/A.

• Here you add your Total number of Rooms

• These are the languages spoken by the team at the property.

• Select what your property is specifically “Friendly” for.

• Select the the “Special Interests” of the property.
• Remember to click the button before moving to the next category.

Step 2 – Room Types

• Click Add New Room Type, this will open a box where you can add each rooms’ information

• Room Types have to be created before you can add any Rates!
• Information entered here consists of Room name, Room description, Room image & Room layout pdf. The layout pdf file is optional.
• Room Images should be smaller than the Hi-resolution images you uploaded in the Pictures section. Thumbnail images work best – Resolution – 300w x 200h. The method for doing this will be explained at the end of this document.
• Remember to click when you’re done!

Step 3 – Unit/Villa Types

• This category should only be completed if you have a Unit or Villa type room where someone has to book the whole unit
• Uploading the Unit/Villa Types works exactly the same way as the Room Types.

Step 4 – Facilities

• The Facilities category is self-explanatory; you just check the boxes that apply to your property.

• You do the same for Activities on Site and Activities Nearby.
• Remember the button at the bottom of the page when you’re done.

General Information

• This is where you add your contact information, both for reservations and marketing.

• The first section is for your reservation details – email address, telephone number, Skype & Direct link to Online Reservation.
• The link to online reservation is applicable only if you use an external booking agency.

• The next section is where you fill in the Contact details of your Marketing person. This might be be the same as the reservations section.
• Don’t forget to once you’re done

Rates

• The Rates category has two sub-categories, Seasonal Rates and Rates.
• Seasonal Rates must be done before you add your rates - you have to specify your seasons first.

Step 1 - Seasonal Rates

• Click Add New Pricing Season, this will open a box where you specify your Seasons – e.g. High, Low, Green.

• The next thing to do is to specify the dates of your season.
• Click From; this will open a mini-calendar, just select the date when your season starts.
• Do the same for To, this will specify when the season ends.
• Click when you’re happy with all your seasons

Step 2 – Rates

• It won’t be possible to add any Rates if you have not specified Room Types & Seasonal Rates.
• The first thing to do is to specify the currency in which the rates are added

• The iBrochure has a built-in currency convertor, so you only have to enter rates using one currency. Clients will be able to change it in the iBrochure.

• You will now see that there are different Pricing sections – Per Person Sharing, Single, Per Room/Suite, Per Unit/Villa.
• You only have to fill out the sections that apply to your property.

• The first thing you will see is the Room Types you created earlier, as well as the specified Seasons
• Below the Seasons is a box where you add the Rates for each Season of a Pricing section.
• When you’re done adding the Rates, enter your Conditions, as well as what is Included in the Rates.
• The Conditions & Included text can be different for each Pricing section, if that applies to you
• Remember to click the button at the bottom of the page when you’re done

Specials

• Click Add New Special, this will open a box where you can add a Special that you have on offer.
• You can enter more than Special.

• The first thing to do is to give your Special a Name.
• Once that is done you have to select the Eligibility of the Special, this is the groups to whom the special is available.

• Under the Type section you have to specify what type of Special it is you’re offering. This is important as it enables people to search for specials.
• Once you’ve selected your Type, you can write a Description about your Special.

• Now enter the Valid Dates of your Special
• This works the same as the Rates section, a mini-calendar will open up and you just select your valid dates
• You also have to enter your Specials’ Conditions
• Click when you’re happy with the Specials entered.

Documentation

• This section allows you to add any supporting documents you might wish to, for example Printable Directions, Cancellation Policy, Activities List, Property Layout etc.
• You can upload pdf files, as well as Word Documents.

• The Property Information box is the Heading that will appear in your iBrochure, it’s a free text box and you can change the wording.

• If you need more than one Heading, like Property Info and Spa Info, just click on Add New Heading.

• Once you’ve entered your Heading, click Add New Document, this will open a box where you add the file.

• The next thing to do is to Name the File that you want to load.
• You then click on Browse, and select the file on your hard drive.
• If you need to add more than one file per Heading, just click Add New Document.
• Don’t forget to once you’re done.

Directions

• Here you can add directions to your establishment from places like the local Airport.

• Click Add New Directions, this will open a box where you select which place you want to add directions from, as well as Name the place you’re using.

• You first have to select the Address or Location of the Starting Point.
• This will be a place that’s already recorded on the wetu Map, just start typing the name of the place you want to use and select it from the Drop-down menu.

• The next thing to do is to Name the Start Point, this does not have to be the same as the Name of the point in the wetu system (but often is).
• Alternatively you can also use an address as your Starting Point (as on Google Maps). When doing this, ensure that you type in the Full address, as well as the area or town!

• Remember to give your Starting Point a Name.
• If you want to add directions from more than one place, just click the button again and follow the same steps as before.
• Don’t forget to click the button at the bottom of the page when you’re done.